How is the e-Kancelaria application built in low-code technology?

Implementation of the e-Kancelaria application, built in low-code technology, is a step towards modern and effective document management in the company. The system not only significantly improves everyday office work, but also contributes to reducing operating costs. What determines the effectiveness of e-Kancelaria and why is it so widely used in many industries?

The e-Kancelaria application, thanks to its intuitive interface and the flexibility of the nAxiom platform, allows for the automation of key processes related to handling correspondence. The system can be easily adapted to the individual needs of almost any company. versatility and flexibility resulting from low-code. The application can be developed as new needs arise, resulting from both internal organizational changes and external market conditions. This makes e-Kancelaria a tool that grows with the company. What's more, thanks to the modular structure of the application, the company has full control over what functionalities are implemented and when.

The most important functions of e-Kancelaria

The functionalities of the e-Kancelaria application built on the low-code nAxiom platform significantly improve everyday office work related to handling correspondence and documentation.

1. Registration and handling of incoming mail.

The e-Kancelaria application allows for quick registration of documents and incoming correspondence, such as regular letters, registered letters and courier shipments. Registered shipments can be assigned to appropriate people and departments within the company, enabling smooth transfer of documents for further processing.

1. E-Office handling of incoming mail.

2. Outgoing mail handling.

The application also allows you to register and track outgoing correspondence. The user can choose whether a given shipment is to be sent as a regular letter, registered mail or courier. There is also the possibility of generating reports for the postal operator.

2. E-Office outgoing mail view - list.

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3. E-Office - detailed view of a registered letter.

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4. E-Office - detailed view of a regular letter.

3. Generating reports for postal operators.

One of the key functions of the application is the ability to generate reports for postal operators. The system automatically creates reports based on shipments that have been registered in the system, which significantly streamlines the process of managing shipments.

5. A printed statement for the postman, generated by the e-Kancelaria application.

The shipment summary prepared for the postman automatically includes the details of each shipment, such as its type (e.g. registered letter) and the total cost of the ordered shipments.

4. Dynamic forms and simple data management.

The nAxiom platform allows users to quickly create and modify forms using a Drag & Drop interface. In the e-Kancelaria application, administrators can therefore adapt form fields, such as contractor data, shipment numbers or document categories to the specifics and needs of their own company. The user can add new fields and change their order. All with literally a few clicks.

6. E-Kancelaria - simple modification of the Drag&Drop form.

5. Process automation using workflow.

The e-Kancelaria application uses an advanced workflow engine to automate key processes in the company, such as document approval, forwarding shipments to appropriate departments or archiving correspondence. This allows the creation of complex decision paths that can be modified depending on the changing needs of the organization.

The universal, efficient and parameterizable workflow engine that powers e-Kancelaria allows you to model and handle a variety of processes - business, technological and hybrid. Thanks to the intuitive interface of the Workflow Manager, there is no need to involve the IT department, and employees with business knowledge can independently define and modify the applicable rules. e-Kancelaria is a tool that streamlines everyday work and allows for flexible adaptation of processes to dynamically changing business requirements.

7. E-Office - workflow modification.

In the workflow editor, the user defines decision conditions that determine the further fate of documents in the system. The query constructor allows for the creation of complex dependencies between form fields and system actions.

6. Correspondence summary.

The application generates full reports on both incoming and outgoing mail, which allows administrators to easily monitor the status of documents. From the interface, you can view statuses, details about individual shipments and assigned users.

8. E-Office - records of incoming mail.

The summary of a specific shipment contains detailed information – from the date of receipt, to the name of the sender and the category of the document.

7. Costs related to shipments.

e-Kancelaria offers the possibility of registering costs related to the shipment of documents, which provides better control over expenses. The system automatically assigns costs to each shipment. In this case – based on the price list of Poczta Polska. Of course, it is possible to modify the price list and assign the operator with whom the organization has a contract signed at a given time.

9. E-Office - price list of postal services.

The postal service price list, which is integrated with the e-Kancelaria system, automatically assigns appropriate fees to sent parcels. We can update and modify it on an ongoing basis.

8. Advanced document preview and management functions.

The application allows you to attach documents and preview them directly from the system, which makes it easier to track and analyze correspondence. Users can view attachments, add notes and collaborate on documents in real time.

10. E-Office - postal summary.

The electronic summary of shipments is ready to print, which significantly improves the transmission of postal documents.

Why is it worth implementing e-Kancelaria today?

The e-Kancelaria application fully automates the flow of documents in the company - from registration, through assigning them to appropriate departments, to final shipment. Thanks to this technology, everyday documentation processes become faster, more effective and organized, which allows for optimal management of the teams' work time. Each document is easily accessible, and its status can be tracked in real time, which eliminates the risk of losing or holding documents. Additionally, e-Kancelaria allows for automatic assignment of shipping costs, which guarantees full control over expenses.

The use of low-code technology, on which e-Kancelaria is based, provides flexibility in adapting the application to the changing needs of the company. This allows for quick implementation of changes and adding new functionalities, importantly - without the need to engage the IT team. This makes e-Kancelaria an extremely flexible tool that develops with the company.

Implementing e-Kancelaria is an investment that brings immediate benefits - automation of documentation processes not only saves time, but also increases the efficiency of office work. Thanks to better organization, the team can focus on key tasks, instead of wasting time on manual document management. In the long term, e-Kancelaria helps reduce errors, downtime and costs related to handling correspondence.